Intake Forms with E-Signatures for Escape Room Businesses

Running an escape room should feel thrilling for your guests, not chaotic for your team.

With online intake forms and built-in agreement fields, you can collect guest details, confirm important policies, and keep bookings moving smoothly before the first clue is even revealed. Breely forms can be used for booking appointments or as standalone information-collection forms, and they can be embedded on your website or shared by direct link

Make check-in faster and smoother

Escape room guests want to solve puzzles, not wrestle with paperwork.

Use online forms to gather the details you need ahead of time, such as:

• Team contact information
• Group size or guest details
• Special notes or requests
• Policy acknowledgments and waivers
• Optional add-ons or extras

Breely forms support required questions, multiple question types, and a dedicated “Agree to Terms” field designed for agreements, making it a natural fit for collecting policy acceptance before a booking is completed

Collect signatures and confirmations with confidence

When guests book an experience with waivers or house rules, clarity matters.

Breely includes an “Agree to Terms” question type that is required by default, so visitors must actively confirm your terms before continuing. You can add your rules, cancellation policy, or participation agreement directly in the form description

That means you can:

• Capture agreement before arrival
• Reduce front-desk bottlenecks
• Keep expectations clear for every group
• Create a more polished guest experience

Simple for guests. Reassuring for your staff. Much better than passing around a clipboard five minutes before game time.

Tailor forms for different room types and guest flows

Not every booking is the same. A birthday group, corporate outing, and first-time players may all need a slightly different experience.

Breely lets you build forms in sections, reorder questions, and use conditional logic so guests see the right questions based on previous answers. You can also create multiple forms for different use cases

That makes it easy to create custom flows for:

• Private group bookings
• Team-building events
• Kids’ parties
• Returning players
• Special event nights

A little logic up front can save a lot of explaining later.

Keep bookings, reminders, and follow-up in one flow

Great intake forms do more than collect answers.

Breely forms can trigger automations after submission, including email and SMS messages, reminders, and conditional sends based on form criteria or appointment status That helps you stay organized without adding extra manual work.

You can use automations to:

• Send booking confirmations
• Share arrival instructions
• Remind guests what to bring
• Deliver follow-up messages after the game
• Notify your team when a form is submitted

Breely also allows forms to be added directly to your website for a more seamless booking experience

Build a guest experience that starts before the first puzzle

Your escape room experience begins the moment someone books.

A clean, branded form with the right questions, clear terms, and easy confirmations helps guests feel prepared and helps your staff stay one step ahead. Breely forms can be styled with your logo, colors, fonts, and background choices so the experience feels like part of your brand from start to finish

Whether you need a simple waiver form or a full booking flow with intake questions and automated reminders, the right setup can make every session feel more professional.

Ready to simplify escape room intake and collect guest agreements online? Create a branded form, add your terms, and give every team a smooth start before they ever enter the room.