Intake Forms and E‑Signatures for Escape Room Businesses

Keep the mystery in the game—not in your paperwork.

With smart intake forms and built-in e-signatures, escape room businesses can collect guest details, waivers, and booking information in one smooth flow. Forms can include multiple sections, required questions, a final confirmation page, and even appointment details when booking is included . If you need guests to sign before they play, signature fields let them sign or type their name directly in the form, and once signed, the form becomes digitally signed, timestamped, and uneditable, with a downloadable PDF copy available .

Make Check-In Faster and Easier

When your guests are excited to crack clues and beat the clock, the last thing they want is a clunky waiver process.

Digital intake forms help you:

• Collect participant details before arrival
• Gather signatures for waivers and consent forms
• Require key fields so nothing important gets skipped
• Organize forms into clear, easy-to-follow sections
• Show a polished thank-you or confirmation page after submission

That means less time at the front desk, fewer clipboard traffic jams, and a smoother start to every game.

Build Smarter Forms for Every Type of Group

Not every booking looks the same. Families, birthday parties, team outings, and first-time players may all need slightly different questions.

Forms can use conditional logic to change the flow based on a guest’s answers, showing different sections or questions as needed . That makes it easier to create personalized intake experiences, such as:

• Showing a waiver section for all players
• Asking group organizers for extra event details
• Separating first-time guests from returning customers
• Routing different booking paths based on answers

In short: your forms can be as simple or as clever as your room design.

Match the Experience to Your Brand

Your forms do not have to feel generic. You can customize the background, add your logo, and adjust themes, colors, fonts, and label styles to create a more branded experience .

You can also:

• Share forms with a direct link
• Embed them directly on your website
• Launch them in a pop-up for a cleaner booking flow

That gives your guests a consistent experience from booking to check-in—no plot holes required.

Automate the Follow-Up

Forms can do more than collect information. They can also trigger automations after submission or around appointment activity.

Built-in automations can send:

• Email confirmations
• SMS reminders
• Follow-up messages
• Conditional messages based on form responses

Breely also supports automation by email, text, and webhook connections, making it easier to streamline communication without extra manual work .

Stay Organized Behind the Scenes

As your bookings grow, having clean client and booking records matters just as much as the guest-facing experience.

A flexible booking setup can help you manage availability, scheduling limits, and client information in one place . That’s especially helpful for escape rooms handling multiple games, private events, or busy weekend traffic.

Ready to simplify waivers, speed up check-in, and give guests a better booking experience? Start building intake forms with e-signatures designed to keep your escape room running smoothly.