Intake Forms and E-Signatures for Tour Operators, Without the Paper Chase

Running tours is exciting. Chasing paperwork? Less so.

Create branded intake forms that collect the right guest details, guide people through the right questions, and capture digital signatures right in the form. Breely forms can be shared by direct link or embedded on your website, so guests can complete everything before the adventure begins.

Make guest intake feel easy

Tour operators often need more than a basic booking page. You may want to collect contact details, trip preferences, experience level, emergency info, or other pre-tour details in one smooth flow.

Breely forms are built in sections, with flexible questions and a final thank-you page after submission. You can preview the form before sharing it, so your guest experience feels polished from the start.

Use forms to:

• Gather guest information before a tour
• Ask required questions before booking is confirmed
• Create separate forms for different tours or trip types
• Share a private form link or embed the form on your website

Capture signatures with confidence

When you need a guest to sign, Breely includes a signature field that lets clients sign or type their name directly in the form. Once a signature is added, the form becomes digitally signed, timestamped, and uneditable. You can also download a PDF copy of the signed form.

That makes it a practical fit for tour intake steps that need clear confirmation from the guest, without the usual print-scan-repeat routine.

Helpful benefits include:

• Digital signatures completed inside the form
• Timestamped records after signing
• Signed forms locked from editing
• Downloadable PDF copies for your records

Ask smarter questions for different tours

Not every guest needs the same questions. Breely supports conditional logic, so your form can change based on what someone answers.

For example, you can show different follow-up sections for first-time guests, returning guests, or different tour types. After each section, you can choose whether the form continues normally, jumps to another section, or routes based on an answer.

That means less clutter for guests and better information for your team.

Use conditional logic to:

• Show different questions for new vs. returning guests
• Tailor intake by activity, route, or tour package
• Keep forms short by only showing relevant fields
• Control what booking options appear next

Keep your brand front and center

Your intake process should feel like part of your business, not a random detour.

Breely lets you style forms with your logo, background image, and theme settings including colors and fonts. You can also create multiple forms for specific needs, which is handy when one tour definitely does not look like another.

You can also support smoother operations behind the scenes with:

• Automated emails and SMS after form submission or booking updates
• Appointment reminders
• Conditional sends based on form responses
• Hidden, private forms for internal or concierge-style booking workflows

Set up a smoother guest journey from first click to signed form

With customizable forms, conditional logic, website embeds, and built-in digital signatures, Breely gives tour operators a cleaner way to collect information and confirmations before the trip. Guests get a simpler experience. Your team gets fewer loose ends. Everybody wins, and nobody has to hunt for a printer.

Ready to make intake and e-signatures easier for your tours? Start building a form that gets guests booked, informed, and signed—before they even arrive.