Intake Forms and E-Signatures Software for Swim Instructors

Running swim lessons takes enough coordination already. Your software should make sign-ups, waivers, and scheduling feel smooth from the first splash.

With flexible booking forms, built-in agreement fields, scheduling controls, and automated follow-ups, Breely helps swim instructors collect the right information, keep bookings organized, and give families an easy way to get started. Breely forms can collect client details for appointments, classes, and purchases, and include an “Agree to Terms” field that requires clients to accept your terms before continuing .

Make Registration Simple for Parents and Students

Swim lesson intake should be fast, clear, and easy to complete on any device.

Breely lets you build forms that collect the details you need before a student ever steps onto the pool deck. You can gather:

• Parent and student contact information
• Birthdays and dates
• Medical or background notes
• Phone numbers and email addresses
• File uploads for documents or records
• Required agreement checkboxes for policies and terms

Forms can also use logic to skip or rearrange questions as needed, so families only see what’s relevant to them .

Collect Agreements Without the Paper Shuffle

If you’re still chasing down printed waivers in soggy tote bags, there is a better way.

Breely includes a built-in “Agree to Terms” question type made for agreements. It’s required by default, and you can place your terms directly in the form description so clients must accept them before moving forward .

That makes it easier to handle common swim program paperwork like:

• Waiver acknowledgments
• Cancellation policies
• Makeup lesson policies
• Pool safety guidelines
• Consent and participation agreements

Clean, digital, and much less clipboard-heavy.

Stay in Control of Your Swim Schedule

Whether you offer private lessons, group classes, or seasonal swim programs, scheduling needs to stay organized behind the scenes.

Breely supports event types for appointments, classes/workshops, and courses or class series, so you can set up different lesson formats based on how you teach . Availability settings let you define weekly hours, override specific dates, set different hours by day, and even apply availability by event type .

You can also use scheduling limits to:

• Prevent last-minute bookings
• Limit how far ahead clients can book
• Control cancellations and reschedules
• Cap bookings per day or week
• Limit how many upcoming bookings one client can hold

If you manage instructors, lanes, or limited pool space, resource constraints can also help prevent overbooking when capacity matters .

Give Clients an Easier Booking Experience

A good booking flow helps more families finish registration without back-and-forth emails.

Breely lets clients browse and select the event types they want to book through your booking form, and you can embed that form directly on your website for a more seamless experience . You can also customize the form’s design with branding options like logos, colors, fonts, and hero images .

That means your booking experience can feel:

• Professional
• On-brand
• Easy to follow
• Friendly for busy parents
• Built for classes, private lessons, or series

Save Time with Automation and Client Tracking

Once a family signs up, the busywork should not begin.

Breely includes automation options for email, text message, and webhook actions, with triggers for key moments like after scheduling, before an appointment, after rescheduling, or after canceling . That makes it easier to send confirmations, reminders, and follow-ups automatically.

Breely also uses client contact information in forms to look up existing clients or create new client records, helping you keep your roster organized as bookings come in .

Ready to make swim lesson intake easier?

Create a smoother experience for your families, collect required agreements up front, and keep your lesson schedule under control with software built for modern booking forms.

Get started with Breely and turn registration, waivers, and scheduling into one clean flow.